You may need a voided check to set up a bank account, direct deposit, or automatic bill payment. You may also decide to void a check if you filled it out wrong or completed a mobile deposit and want to prevent others from using it. In the not-so-distant past checks were the primary way of exchanging funds. The first thing to know about checks is what all the numbers mean – the check number, routing number and account number.
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A voided check still shows information about you and your bank account. It will likely have your name, address, bank name, account number, and routing number. If someone has your voided check, they can see and use all of this information. While some companies offer alternative ways to set up direct deposit if you don’t have access to checks, not all do. Voiding a check helps ensure others can’t cash or deposit money from your account.
Employers may ask for a voided check to help them set up direct deposit and you may need to void a check for other purposes, so it’s handy to know how. However, there are some alternatives to voided checks — like counter checks, a letter from your bank, or bank deposit slips — if you don’t have a paper check readily available. And if your goal is to set up direct deposit, certain accounts might allow you to do so without ever having to provide a paper check at all.
What can someone do with a voided check?
If you need to prevent a check you’ve written from being cashed, you can request your bank to stop payment on the check. Once a check has been cashed, you can’t reverse or void the transaction. The process of figuring out how to void the check by writing VOID clearly across it guarantees that anyone the check might be handed to cannot simply fill in the blanks and draw money from your account.
However, but no check was delivered to or deposited by the vendor. Consequently, the check, and its reversing journal entry (if one was recorded), does not have a corresponding imported bank line to match. Learn how to record voided checks in QuickBooks Online by following these steps.
Some Helpful Links About Voiding Checks from Different Banks
Brex Treasury is not a bank nor an investment adviser and your Brex business account is not an FDIC-insured bank account. You can also give each account a name like “emergency fund,” “car fund,” or “holiday savings.” Splitting your paycheck among multiple accounts, each with its own goal makes it easy to save. If you want to save $100 a month to take a vacation, set up a new account for vacation savings. Then set up direct deposit to put $100 per month into the account. At the end of the year, you’ll have the $1,200 you need for your trip. For example, if your company changes payroll processors, it may need to provide everyone’s routing and account numbers to the new processor.
How long does it take to void a check?
Personal, business, and payroll checks are good for 6 months (180 days). Some businesses have “void after 90 days” pre-printed on their checks. Most banks will honor those checks for up to 180 days and the pre-printed language is meant to encourage people to deposit or cash a check sooner than later.
We are making progress but I think it is evolutionary rather than revolutionary. Often, banks will provide instructions on how you can set up a direct deposit without a voided check. Reach out to your bank, or see if there’s any information online about how you can do this. If you want to set up a direct deposit with your employer, you can’t just submit a blank check to provide your bank information, as anyone could fill out the check and take money from your account.
Finding your ACH routing number
House and Senate committees report the voided check as a negative entry on Form 3, using the same line that was used to report the original disbursement. When a committee issues a check that the recipient does not cash, the committee will need to report a voided check to keep from inflating their cash on hand. Generally, if “VOID” is written across a check, no matter how or where, it will be recognized as a voided check.
- Another benefit is that many banks charge maintenance fees that can be waived if you set up direct deposit.
- Another use for a voided check is to set up direct deposit payments, usually for payroll payments from your employer into your checking account.
- Wise is a safe and easy way to send, receive and manage your money without any old-fashioned banks involved.
- If a check has been written to you, you might be wondering how to get it into your bank account or cash it.
Sometimes you’ll need to cancel a check payment after you’ve already sent or given the check. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, lawsuit definition and meaning and consultant for more than 25 years. He is the sole author of all the materials on AccountingCoach.com. If you have a vendor bill you need to cancel, see Canceling a Vendor Bill.
No, it isn’t necessary to sign or put any information on a voided check. To do that, you’ll have to write the word ‘VOID’ in capital letters going across the front of the check. Make sure you use a black or blue pen with permanent ink, and if you have a duplicate check, do the same for that copy. Banks are not responsible for the accuracy of any content provided by author(s) or contributor(s). Voiding a check makes it useless for payment or for withdrawing money. That way, you’re helping protect yourself if someone else finds your check.
Does the bank charge for a voided check?
If you don't have paper checks for your checking account, you can: Go to your bank and ask them to print out a voided check. Be aware that your bank may charge a fee for this service. Ask whether your bank can provide an electronic or paper form for you to complete and return to the party that requires the check.